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Data Privacy Policy

This privacy policy (“Privacy Policy“) is intended for natural person participants, faculty members and their accompanying persons, and contact persons whose data is processed in connection with applications and participations at the 25th Budapest Nephrology School held in Budapest between 26-31 August 2018 (“the 25th BNS”). Information about individuals is referred to as “personal data”.

Who is the data controller?

The Hungarian Kidney Foundation, (“the HKF“) and Blaguss Ltd. (1053 Budapest, Petőfi Sándor utca 11. 2. em. 6., e-mail: bns@blaguss-congress.hu, “Blaguss“) act as joint controllers of your personal data, because the HKF and Blaguss (jointly referred to as “we” or “us“) are jointly organizing and have shared responsibilities regarding the organization of the 25th BNS. Please note that where possible, we indicated the various data processing activities carried out by each data controller for which they bear separate responsibility.

What kind of personal data do we process?

Personal data may be provided to us by you, 25th BNS participants, faculty members, accompanying persons, and their employers’ or their contact persons.

Such personal data may broadly be grouped into the following categories:

The provision of personal data is always voluntary. However, if you do not provide the information indicated above or on the registration sheet as mandatory, we may not be able to process your application to the Congress or comply with your request.

What are the sources of personal data that we process?

In most of the cases, we receive the above personal data from the persons / organisations registering for the 25th BNS.

The Purposes of the Data Processing:

The purposes for which we collect and use your personal data are set out below:

Why We Collect and Use Personal Data
(responsible data controller)
Personal Data Categories Legal Basis
Manage your application to and participation at the 25th BNS (Blaguss and the HKF)
  • Identification data
  • Contact details
  • Job related information,
  • Congress program choices
  • Banking and invoicing details
  • Communication details
  • Performance of Contract
  • Legal Obligation
  • Legitimate Interest
Manage your Invitation Letter for visa purposes (Blaguss)
  • Identification data
  • Contact details
  • Communication details
  • Performance of Contract
Communications with you in respect of the 25th BNS (Blaguss and the HKF)
  • Identification data
  • Contact details
  • Job related information
  • Communication details
  • Performance of Contract
  • Legitimate interest
Communications with you in respect of other services and events provided by or organized by the HKF and/or its partners (the HKF)
  • Identification data
  • Contact details
  • Job related information
  • Communication details
  • Consent
Carrying on, managing and administering the proper organisation of the Congress, including data sharing among the HKF and Blaguss and with other third parties, such as hotels, catering companies and other third parties

(Blaguss and the HKF)

  • Identification data
  • Contact details
  • Job related information,
  • Congress program choices
  • Banking details
  • Communication details
  • Dietary choices information
  • Performance of Contract
  • Legitimate Interests
Making and publishing photos for general promotional purposes of the 25th BNS (the HKF)
  • Identification data
  • Photographs
  • Legal Obligation
  • Consent
Compliance with our accounting and taxation obligations (Blaguss and the HKF)
  • Identification data
  • Contact details
  • Job related information
  • Banking and invoicing details
  • Legal Obligation
Fulfill dietary requests (Blaguss)
  • Identification data
  • Dietary choices information
  • Performance of Contract
  • Explicit consent (to the extent sensitive data is concerned)
Comply with legal requests and answer to potential legal claims (Blaguss and the HKF)
  • Identification data
  • Contact details
  • Job related information,
  • Congress program choices
  • Banking and invoicing details Communication details
  • Dietary choices information
  • Legal Obligation
  • Legitimate Interests
  • Legal Claims

Legal Bases for Data Processing

The legal grounds we are most likely to rely on for processing data in relation to you are outlined below:

We will only process sensitive personal data about you if one or more of the grounds for processing sensitive personal data applies. The additional legal grounds we are most likely to rely on for processing sensitive personal data in relation to you are outlined below:

By providing personal data of your accompanying person or contact person to us, you warrant that:

  1. you have been authorized by that person(s) to provide such data;
  2. you have notified that person(s) about the contents of the Privacy Policy; and
  3. you will provide us with any updates or changes to that personal data, and you will fully indemnify and hold us harmless from and against any related claims and other consequences.

Our legitimate interests to process personal data

Legitimate interests Legitimate interest test
Manage the participant’s or accompanying persons’ application to and participation at the 25th BNS, including the communications with them We have a legitimate interest to perform our obligations and exercise our rights relating to participant’s, faculty members’, or accompanying persons’ application to and participation at the 25th BNS, including any communications with participants, faculty members, accompanying persons and their contact persons and sharing participant’s, faculty members’ or accompanying persons’ personal details with service providers of the 25th BNS.
Carrying on, managing and administering the proper organisation of the 25th BNS, including data sharing among the HKF and Blaguss The HKF and Blaguss are jointly organizing and have shared responsibilities regarding the organization of the 25th BNS. For this purpose, we have a legitimate interest to share personal data of the 25th BNS participants, faculty members and accompanying persons to manage and administer the proper organisation of the 25th BNS and the 25th BNS programs.
Comply with legal requests and answer to potential legal claims We have a legitimate interest process personal data for any legal claims made by ourselves or you or by others.

We have established that we have a prevailing legitimate interest to process your personal data. If you need more detailed information on our legitimate interests and the legitimate interest test’s results, please contact us via e-mail at bns@blaguss-congress.hu

Who may have access to personal data?

Within the HKF and Blaguss only the officers and persons responsible for the 25th BNS organization may have access to your data on a “need to know” basis.

We may share personal data with third parties, the providers of services who are involved into the provision of contractual services (hotels, restaurants, accreditation entities, providers of printing services, tour guides, web developers, etc.). For a full and up-to-date list of these recipients, please write to bns@blaguss-congress.hu

International data transfers

Personal data are usually not, but as an exception, may be provided to parties (such as our service providers) that are located outside the European Economic Area (“EEA”). In such cases, we will ensure that the personal data is subject to measures that provide an equivalent level of protection as provided by data privacy laws in the EU (such as the EU General Data Protection Regulation; GDPR). Please contact us via the e-mail at bns@blaguss-congress.hu if you would like to receive from us the copy of these measures that secure the adequacy of personal data transfers abroad.

How long do we retain personal data?

Personal data is stored by us or by our IT hosting providers on our behalf, but only as long as necessary for the performance of our obligations and strictly for the time necessary to achieve the purposes for which the information was obtained. The personal data will be removed from our records or properly anonymized when it is no longer needed. We will retain your data during the supplier’s business relationship with us until the statute of limitations under civil laws (i.e. 5 years). Under Section 169 of the Act on Accounting and other tax related legislation, at least eight years statutory data retention obligation applies to personal data in accounting documents, including contracts, communication and business correspondence. However, access to such personal data will then be highly restricted.

What are the rights of private individuals?

Considering that we (the HKF and Blaguss) are joint controllers of personal data, we are jointly responsible for the compliance with your data subject rights indicated in this section.

A consent given to us to keep or otherwise use personal data can always be withdrawn. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. In addition, you will be entitled to the following:

Contact us:

We would be much obliged to provide further information or respond to requests to exercise the rights described above. Such requests addressed to us may be sent either to Blaguss by sending a mail to bns@blaguss-congress.hu or to HKF by sending an e-mail to rosivall.laszlo@med.semmelweis-univ.hu with “PRIVACY INQUIRY” in its subject. If your concern or request relates to a particular activity and you know the data controller responsible for that specific activity, we should be grateful if you would address that data controller directly.

Last updated on 23 August 2018


[1] The legal basis for this is Article 6 (1) (a) of the GDPR.

[2] The legal basis lies in Article 6 (1) (b) of the General Data Protection Regulation (Regulation No. 2016/679 of the European Parliament and of the Council) (“GDPR”).

[3] The legal basis for this is Article 6 (1) (c) of the GDPR.

[4] The legal basis for this is Article 6 (1) (f) of the GDPR.